fractional executive assistant services
Welcome to the future of executive support: a world where agility, flexibility, and precision meet to drive business success. In today’s fast-paced, ever-changing business landscape, the demands on executive teams have never been greater. That’s where the power of the fractional executive assistant comes into play.
Imagine an executive support solution that adapts to your unique needs, scales with your business, and offers unparalleled expertise in tandem with your fractional CXOs. Whether you’re a CEO in need of strategic planning support, a CMO looking to streamline your marketing efforts, or a CFO seeking assistance with financial reporting, a fractional executive assistant can revolutionize the way you work.
Here, we explore the myriad of ways a fractional executive assistant can work in synergy with your fractional CXOs, enhancing productivity, driving efficiency, and freeing your executives to focus on what they do best – steering the organization towards its goals.
Join us as we delve into the dynamic world of fractional executive assistance, where we reimagine the possibilities and redefine the future of executive support. Welcome to the journey of transformation, innovation, and growth.
fractional executive assistant services
FOR SMBs and fractional cXOs
Here’s a list of the top 10 ways a fractional executive assistant (EA) can support SMBs. We also collaborate effectively with a fractional CXOs to generate substantial value.
- Proposals
- Presentations
- Meetings/Conferences
- Research
- Reporting
- Marketing
- Administration
- Bookkeeping
- Project Coordination
- Brainstorming
- Roadmapping
- Lead Generation
- Email Management
| No. | Method | Detailed Application |
|---|---|---|
| 1 | Calendar Management | The EA can manage the CXO’s schedule, coordinating appointments and meetings. This includes aligning with other stakeholders and ensuring that the CXO has the right information and materials for each engagement. |
| 2 | Email Management | The EA can help sort and prioritize emails, draft responses, and ensure timely follow-ups. This frees up the CXO’s time to focus on strategic tasks. |
| 3 | Project Coordination | The EA can assist in managing projects, keeping track of deadlines, coordinating with team members, and ensuring the smooth execution of tasks. |
| 4 | Decision Support | The EA can provide decision support by gathering and organizing data, conducting research, and preparing reports that provide insights for the CXO. |
| 5 | Meeting Preparation | The EA can help prepare for meetings by creating agendas, coordinating with participants, and ensuring that the necessary materials are ready. |
| 6 | Meeting Minutes and Follow-up | The EA can attend meetings alongside the CXO to take notes and document decisions. After the meeting, they can help track and manage follow-up actions. |
| 7 | Travel Arrangements | The EA can handle travel arrangements, such as booking flights and hotels, arranging transportation, and preparing itineraries. |
| 8 | Vendor Relationships | The EA can help manage relationships with vendors, coordinating communications and resolving issues. |
| 9 | Event Coordination | The EA can assist with planning and executing company events, from logistical planning to coordinating with vendors and participants. |
| 10 | Confidential Tasks | The EA can handle sensitive tasks that require discretion, such as managing confidential information, handling sensitive communications, and coordinating private meetings. |
It’s important to note that the actual roles and responsibilities of a fractional executive assistant can vary significantly depending on the specific needs and context of the organization. The above are general examples and may not apply to every situation.
Here’s a list of the top 10 ways a fractional executive assistant (EA) can collaborate effectively with a fractional Chief Executive Officer (CEO) to generate substantial value.
| CEO Tasks | Fractional Virtual Assistant Services |
|---|---|
| 1. Strategic Planning | Conduct research for strategic initiatives, prepare reports and presentations |
| 2. Leadership | Handle scheduling for leadership meetings, follow up on action items |
| 3. Stakeholder Communication | Draft communication materials, manage meeting logistics |
| 4. Decision Making | Compile data and prepare reports to assist in decision-making |
| 5. Business Development | Research potential partnerships or opportunities |
| 6. Financial Oversight | Assist in preparing financial reports, managing invoicing |
| 7. Performance Monitoring | Track and report on key performance metrics |
| 8. Risk Management | Assist with administrative tasks related to risk management |
| 9. Policy Development | Help draft and disseminate policy documents |
| 10. Company Representation | Handle logistics for speaking engagements or events |
Here’s a list of the top 10 ways a fractional executive assistant (EA) can collaborate effectively with a fractional Chief Financial Officer (CFO) to generate substantial value.
| CFO Tasks | Fractional Virtual Assistant Services |
|---|---|
| 1. Financial Planning | Assist with data gathering, report preparation |
| 2. Financial Reporting | Help compile financial reports, coordinate with other departments |
| 3. Budget Management | Track expenses, assist with budget reports |
| 4. Risk Management | Assist with administrative tasks related to risk management |
| 5. Compliance | Help maintain compliance documentation |
| 6. Strategic Growth | Research financial trends or opportunities |
| 7. Cash Flow Management | Assist with invoicing, track payments |
| 8. Investor Relations | Schedule investor meetings, prepare materials |
| 9. Financial Systems Oversight | Help monitor system performance, coordinate with IT |
| 10. Audit Preparation | Assist with gathering and organizing audit materials |
Here’s a list of the top 10 ways a fractional executive assistant (EA) can collaborate effectively with a fractional Chief Operating Officer (COO) to generate substantial value.
| COO Tasks | Fractional Virtual Assistant Services |
|---|---|
| 1. Oversee Daily Operations | Track and report on operational metrics |
| 2. Develop Operational Strategy | Conduct research for strategic initiatives, prepare reports |
| 3. Manage Operational Budget | Track operational expenses, assist with budget reports |
| 4. Monitor Operational Performance | Track and report on key performance metrics |
| 5. Implement Operational Policies | Assist with drafting and disseminating operational policies |
| 6. Manage Supply Chain | Assist with vendor communications, track supply chain metrics |
| 7. Cross-Departmental Collaboration | Coordinate meetings, assist with project management |
| 8. Crisis Management | Assist with logistics during crisis management |
| 9. Staff Management | Assist with scheduling, reporting, coordination |
| 10. Customer Service Oversight | Track and report on customer service metrics, assist with customer communication |
Here’s a list of the top 10 ways a fractional executive assistant (EA) can collaborate effectively with a fractional Chief Marketing Officer (CMO) to generate substantial value.
| CMO Tasks | Fractional Virtual Assistant Services |
|---|---|
| 1. Marketing Strategy | Conduct market research, track and report on marketing metrics |
| 2. Brand Management | Assist with branding initiatives, maintain brand assets |
| 3. Customer Acquisition | Assist with campaign management, track and report on acquisition metrics |
| 4. Customer Retention | Assist with email marketing, manage customer feedback |
| 5. Market Research | Conduct market research, prepare reports |
| 6. Product Marketing | Coordinate product marketing initiatives, track and report on product metrics |
| 7. Marketing Analytics | Track and report on marketing metrics, assist with data analysis |
| 8. Public Relations | Draft press releases, coordinate with media |
| 9. Marketing Budget | Track marketing expenses, assist with budget reports |
| 10. Team Leadership | Coordinate team meetings, assist with project management |
Here’s a list of the top 10 ways a fractional executive assistant (EA) can collaborate effectively with a fractional Chief Technology Officer (CTO) to generate substantial value.
| CTO Tasks | Fractional Virtual Assistant Services |
|---|---|
| 1. Technology Strategy | Conduct research on technology trends |
| 2. Infrastructure Management | Coordinate with IT for infrastructure issues |
| 3. Technology Evaluation | Research and report on new technology |
| 4. Project Management | Assist with project scheduling, reporting |
| 5. Budget Management | Track technology expenses, assist with budget reports |
| 6. Team Leadership | Coordinate meetings, assist with hiring processes |
| 7. Risk Management | Assist with administrative tasks related to risk management |
| 8. Innovation | Research new technology or innovation opportunities |
| 9. Vendor Management | Assist with vendor communications and contract administration |
| 10. Policy Development | Help draft and disseminate technology policies |
Here’s a list of the top 10 ways a fractional executive assistant (EA) can collaborate effectively with a fractional Chief Compliance Officer (CCO) to generate substantial value.
| CCO Tasks | Fractional Virtual Assistant Services |
|---|---|
| 1. Compliance Programs | Assist with scheduling, reporting, documentation |
| 2. Risk Assessment | Help gather and organize risk assessment data |
| 3. Training and Development | Assist with scheduling and logistics for training sessions |
| 4. Policy Development | Help draft and disseminate compliance policies |
| 5. Compliance Reporting | Assist with compiling compliance reports |
| 6. Investigations | Help coordinate investigation logistics and documentation |
| 7. Regulatory Relationships | Assist with scheduling, reporting, documentation |
| 8. Crisis Management | Assist with logistics during crisis management |
| 9. Ethics Management | Help disseminate ethics materials, schedule ethics trainings |
| 10. Team Management | Assist with scheduling, meeting coordination, reporting |
Here’s a list of the top 10 ways a fractional executive assistant (EA) can collaborate effectively with a fractional Chief Administrative Officer (CAO) to generate substantial value.
| CAO Tasks | Fractional Virtual Assistant Services |
|---|---|
| 1. Administrative Strategy | Conduct research for strategic initiatives |
| 2. Policy Development | Help draft and disseminate policy documents |
| 3. Process Improvement | Assist with process documentation and monitoring |
| 4. Team Leadership | Handle scheduling for leadership meetings, follow up on action items |
| 5. Budget Management | Track administrative expenses, assist with budget reports |
| 6. Vendor Management | Assist with vendor communications and contract administration |
| 7. Facilities Management | Coordinate with facilities management for any issues |
| 8. Compliance | Help maintain compliance documentation |
| 9. Project Management | Assist with project scheduling, reporting |
| 10. Risk Management | Assist with administrative tasks related to risk management |
Here’s a list of the top 10 ways a fractional executive assistant (EA) can collaborate effectively with a fractional Chief Information Officer (CIO) to generate substantial value.
| CIO Tasks | Fractional Virtual Assistant Services |
|---|---|
| 1. IT Strategy | Conduct research on technology trends |
| 2. Infrastructure Management | Coordinate with IT for infrastructure issues |
| 3. IT Governance | Help draft and disseminate IT governance policies |
| 4. Project Management | Assist with project scheduling, reporting |
| 5. Budget Management | Track IT expenses, assist with budget reports |
| 6. Team Leadership | Coordinate meetings, assist with hiring processes |
| 7. Risk Management | Assist with administrative tasks related to risk management |
| 8. Vendor Management | Assist with vendor communications and contract administration |
| 9. IT Security | Help maintain IT security documentation |
| 10. Innovation | Research new technology or innovation opportunities |
Here’s a list of the top 10 ways a fractional executive assistant (EA) can collaborate effectively with a fractional Chief People Officer (CPO) to generate substantial value.
| CIO Tasks | Fractional Virtual Assistant Services |
|---|---|
| 1. IT Strategy | Conduct research on technology trends |
| 2. Infrastructure Management | Coordinate with IT for infrastructure issues |
| 3. IT Governance | Help draft and disseminate IT governance policies |
| 4. Project Management | Assist with project scheduling, reporting |
| 5. Budget Management | Track IT expenses, assist with budget reports |
| 6. Team Leadership | Coordinate meetings, assist with hiring processes |
| 7. Risk Management | Assist with administrative tasks related to risk management |
| 8. Vendor Management | Assist with vendor communications and contract administration |
| 9. IT Security | Help maintain IT security documentation |
| 10. Innovation | Research new technology or innovation opportunities |
PRICING
We understand that every business has unique needs and budgets. That’s why we offer a variety of pricing packages designed to provide you with the right level of support at a price that aligns with your financial plan. PLEASE CONTACT US FOR RATES.
Hourly Rates
Our hourly pricing is ideal for businesses that need ad-hoc or occasional support. This pay-as-you-go model offers flexibility and allows you to control costs by only paying for the services you need when you need them.
- Basic Package: $50/hour – Ideal for companies needing sporadic support or help on a single project.
Retainer Packages
Our retainer packages are designed for businesses that require a consistent level of support at less than 10 hours per week. With this package, you purchase a certain number of hours each month, which ensures that our team is available when you need us.
- Silver Package: Includes up to 20 hours of support per month. Ideal for small to mid-sized businesses.
- Gold Package: Includes up to 40 hours of support per month. Perfect for larger organizations or those with more complex needs.
- Platinum Package: Includes up to 60 hours of support per month. Designed for businesses needing extensive support.
Subscription Packages
Our subscription packages offer a consistent level of support for a flat monthly fee. These packages offer the greatest value and are ideal for businesses that need ongoing, comprehensive support.
- Essential Package: Includes 20 hours of marketing and administrative services per week at a 10% discount.
- Premium Package: Includes 30 hours of marketing and administrative services per week at a 20% discount.
Project-Based Pricing
Project-based pricing is a great option for companies that need help with a specific project but don’t require ongoing support. With this option, we’ll provide a custom quote based on the scope and complexity of your project. Contact us for a quote.
Contact us today to discuss your needs and find the package that’s right for you.
We look forward to working with you and helping you reach your business goals!
Our Happy Clients!
Adding The Virtual Secretary’s Virtual Assistant Services was the best decision I’ve ever made for my business! I’ve saved thousands of dollars and countless hours of my time.
Joe D.
Our virtual assistant from The Virtual Secretary has become an integral part of our team. Our productivity has skyrocketed, and we’ve seen a significant increase in leads and sales.
Shelly A.
I’ve worked with her (the owner) on and off for years on a multitude of projects and tasks and find her both charmingly non-traditional and amazingly effective in her approach. She has earned my highest praise.
